Starting out with project management in a small agency can feel like a juggling act. You’ve got clients to please, deadlines to meet, and a team that might be wearing multiple hats. If you're new to this, don’t worry—things don’t have to be complicated.

One of the first things to do is get organized. Having a simple project management tool is a great place to start. Tools like https://proworkflow4.net/ can help you keep track of tasks, timelines, and team responsibilities all in one place. It’s much easier than chasing updates through dozens of emails or sticky notes.

Next, set clear goals for each project. This means understanding what your client really wants, breaking that down into smaller tasks, and setting realistic deadlines. Don’t try to do everything at once. Small steps add up over time. It’s also a good idea to meet regularly with your team—even a quick check-in once a week can help you stay on track and find any issues early.

Communication is key in a small team. Since you’re probably working closely with many people, be open and honest. If there’s a delay, say so. It’s better to manage expectations early than to rush at the last minute.

Also, don’t forget to track time and budget as the project moves along. It’s easy to go over both if you’re not paying attention. Make sure each team member knows what they’re responsible for and that they log their time. This helps you understand how long things actually take and can guide your planning for future projects.

Lastly, always take a moment at the end of a project to look back on how things went. What went well? What could be better next time? These lessons are helpful and will make your next project smoother.

Managing projects doesn’t mean you have to be perfect or follow complicated systems. Keep things simple, stay in touch with your team, and learn as you go. Over time, you’ll find a rhythm that works best for your agency. Just remember: it’s okay to start small and build bit by bit.